A well coordinated wedding feels calm, intentional, and effortless. Behind that experience is careful planning, thoughtful oversight, and a steady presence guiding the day.

Our wedding coordination services are designed to manage the details that matter most. From timelines and vendor communication to on site execution, we ensure every element of your celebration comes together seamlessly so you can remain present and enjoy the experience.

Each wedding is approached with care and attention, recognizing that no two celebrations are the same. Your style, priorities, and expectations shape how the day is coordinated, allowing the final experience to feel personal rather than prescribed.

Coordination is not about control. It is about support. We work collaboratively with couples and vendors to create a smooth and stress free flow from the ceremony through to the final moments of the reception. Questions are handled, transitions are guided, and adjustments are made quietly behind the scenes.

Whether coordination is paired with tent decor or bespoke florals, our role remains the same. To provide clarity, structure, and confidence throughout the process and on the wedding day itself.

At Dream Occasions, wedding coordination is rooted in trust, experience, and thoughtful execution. The goal is simple. To ensure your celebration unfolds exactly as it should, without distraction or unnecessary stress.


Day of Coordination

This service is designed for couples who have thoughtfully planned their wedding and want to be fully present on the day itself. With over 15 years of experience in wedding planning and event design, my role is to step in, refine the details, and manage the day with intention, discretion, and care.


Planning and Preparation

Support begins upon booking to ensure a smooth transition into the final stages of planning.

  • Itinerary planning begins immediately
  • Three in person planning consultations
  • Ongoing guidance and recommendations via phone or email
  • Assistance with ceremony and reception floor plans
  • Creation of a detailed wedding day timeline for vendors and wedding party
  • Collection and management of personal items for ceremony andreception including place cards, guest book, signage, favours, and accessories


Vendor Coordination

Clear communication and alignment across all vendors so nothing is missed.

  • Review of vendor contracts, deposits, and payment schedules as needed
  • Request and coordination of venue insurance certificates
  • Creation of a comprehensive vendor contact list with setup and strike details
  • Distribution of the wedding day timeline to all vendors
  • Final confirmations sent to vendors one week prior to the wedding


Wedding Rehearsal

A calm, organized rehearsal that sets the tone for the wedding day.

  • Direction and coordination of the wedding rehearsal
  • Organization of wedding party lineup and placement
  • Distribution and walkthrough of the wedding day timeline


Wedding Day Services

On the wedding day, I act as the central point of coordination so you and your family can enjoy the experience.
• Wedding day director and lead coordinator
• Overall management of ceremony and
reception flow
• Supervision of setup and décor placement
• Wedding day emergency kit
• Timeline management with vendors,wedding party, and family
• Distribution of flowers and assistance with boutonnieres
• Setup of personal items according to prior instructions
• Final inspections of seating, place cards, décor, and layout
• Assistance with receiving line and weddin gparty responsibilities
• Attending to guests requiring special assistance
• Coordination of gifts and personal items to designated vehicles or hotel rooms


Coverage Options

• 6 hours $1,800
• 8 hours $2,200
• 12 hours $2,800

Ready to turn your vision into a beautiful event?

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